All in One Compliance Documentations (CPSR, PIF, SDS, SCPN) — Phoenix Compliance Services Skip to content
All in One Compliance Documentations (CPSR, PIF, SDS, SCPN)

All in One Compliance Documentations (CPSR, PIF, SDS, SCPN)

by Phoenix Compliance Services

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Introduction

According to the UK Cosmetic Regulation 2020 (SI 2020/1466) and EU Regulation (EC) No 1223/2009, a Cosmetic Product Safety Report (CPSR) is required for all cosmetic, beauty and personal care products before arriving to the market.

CPSR determines if the formulation of a cosmetic product is safe for human use, and confirms whether the formulation contains compliant ingredients and adequate toxicity proof.

For single-variant beauty products, Phoenix Safety Consultants has designed a complete CPSR preparation that meets the criteria of the SCCS and the appropriate annexes of the cosmetic regulations in respect to all the ingredients, concentrations, and scenarios of exposure.

What the Single-Variant Beauty CPSR Includes

CPSR for beauty products (single variant) offers an in-depth analysis for one cosmetic formulation. This can range from creams, serums, lip products, haircare, or skincare preparations, to check if it meets the safe and regulatory documentation criteria.

Every cosmetic assessor is an expert in cosmetic toxicology, formulation chemistry, and EU/UK safety law. Hence, knowledge is not scattered.

CPSR includes, but is not limited to:

  • Toxicological Evaluation of Ingredients. Each cosmetic ingredient is evaluated against the INCI, CAS, and EC numbers and the Annex II (prohibited), Annex III (restricted), and Annexes IV–VI (colouring, preserving, and UV filtering).
  • Margin of Safety (MoS) Calculation. A quantitative risk analysis is conducted and includes exposure, concentration, and NOAEL (No Observed Adverse Effect Level).
  • Allergen and Fragrance Review. Comparison of declared allergens against Annex III and SCCS guidance.
  • Physico-Chemical Data Assessment. Evaluation of formulation style, product stability, and packaging compatibility.
  • Toxicological Profile and Safety Conclusion. A statement by the expert assessor confirming safe use conditions and compliance.
  • PIF-Ready Documentation. All sections comply with Annex I – Part A and Part B for the Product Information File (PIF).

Legal References and Compliance Framework

The CPSR framework is based on the following:

  • Cosmetic Product Safety Report (Parts A & B) Annex I of Regulation (EC) No 1223/2009.
  • UK Cosmetic Regulation 2020 (SI 2020/1466) which is retained EU legislation overseeing compliance of the UK market.
  • SCCS Notes of Guidance (10th Revision) on Safety evaluation, exposure assessment, and toxicological thresholds.
  • Ingredient prohibition, restriction, and conditions of allowable use in Annexes II–VI of the Cosmetics Regulation.

Under Article 10 of the Regulation, the CPSR is signed off and market safe by a qualified Safety Assessor.

The Responsible Person must hold the CPSR in the Product Information File (PIF). It must be available to enforcement authorities or the Office for Product Safety and Standards (OPSS) on request.

Deliverables

Each CPSR is compliant and ready to be included in the PIF at the specification in Annex I in the requested format.

Deliverables comprise:

  • Part A - Cosmetic Product Safety Information
    • Quantitative and qualitative formulation data
    • Physico-chemical characteristics and stability in time
    • Microbiology quality
    • Impurity, plans, and packaging material
    • Exposure and toxicological profile of the ingredients
  • Part B - Cosmetic Product Safety Assessment
    • Safety Assessor’s conclusion
    • Margin of Safety calculations
    • Conditions of use and labelling
    • Signed compliance statement by a toxicologist
  • Compliance Certificate: Digital confirmation of meeting UK/EU cosmetic safety laws.

All reports are prepared by experienced assessors with the appropriate scientific and regulatory qualifications.

Process and Turnaround

We have developed our process on CPSR for precision, efficiency, and traceability.

  • Information Collection. The client shares the whole formulation (INCI list with percentages), raw material SDS, and product label artwork.
  • Screening the Ingredients. Each ingredient undergoes a safety check according to UK/EU annexes and SCCS safety opinion guidelines.
  • Toxicology Assessment. The NOAEL value and product type determines the margin of safety and exposure assessments.
  • First Draft Report. This involves the consolidation of Annex I – Part A and Part B sections.
  • Delivery and Finalization. A signed CPSR and PIF integration guidance are issued within 3–5 working days.

All documentation and information are confidential and securely stored for the Responsible Person.

Pricing

Indicative Pricing

  • CPSR for Beauty Product (Single Variant): £55 – £150

Your exact price will depend on how many ingredients and the complexity of the formulation, and how thorough the data is.

Every report will include a professional assessor review and digital certification for regulatory submission.

A CPSR is required by law for all UK or EU beauty and cosmetic products.

Make sure all safety and regulatory standards are met before launching your products.

Legally prepare your beauty product for market and request your CPSR today.

→ Request CPSR for Single Variant
→ Learn About PIF and Responsible Person Services
→ Explore SCPN and CPNP Product Notification Support

Frequently Asked Questions

What is a Cosmetic Product Safety Report (CPSR) and why do I need it?

A CPSR is a legal requirement under EU Regulation (EC) No 1223/2009. It confirms that your cosmetic product is safe for human use. Without a CPSR, your product cannot be sold legally in the EU.


Can I sell cosmetics in the EU without a Responsible Person?

No. Appointing an EU-based Responsible Person is mandatory to legally place cosmetic products on the EU market.


What happens if I don’t comply with EU cosmetic regulations?

Non-compliance can result in product withdrawal from the market, fines, or legal action. It can also damage your brand’s reputation.


What is an EU Responsible Person (RP)?

The RP is an individual or company based in the EU who acts as the main contact point for regulatory authorities. They are responsible for ensuring product compliance, safety, documentation, and CPNP notification.


What is the CPNP and what does registration involve?

The CPNP (Cosmetic Product Notification Portal) is an EU system for notifying authorities about cosmetic products. It involves submitting product details, safety assessments, and label info to comply with EU laws.


Who can act as my Responsible Person?

It can be an authorized company, consultancy, or distributor based in the EU — but they must have the expertise to handle compliance and regulatory responsibilities.