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Product Information File for Fragrances (Single Variant)

Product Information File for Fragrances (Single Variant)

by Phoenix Compliance Services
£55.00 - £150.00
£55.00
£55.00 - £150.00
£55.00
Packages: Basic

Regulatory Documentation Prepared in Accordance with UK and EU Cosmetic Laws

Completing a Product Information File (PIF) is required legally before a fragrance or perfume can be sold. This is in accordance with UK Cosmetic Regulation 2020 (SI 2020/1466) and EU Regulation (EC) No 1223/2009. The PIF ensures that the product is traceable to a Responsible Person and legally compliant to the regulations. It also demonstrates the product's safety. PIFs are prepared by Phoenix Safety Consultants PIFs for single fragrance formulations. This is in compliance with Article 11 as well as ensuring safety data, formulation information, labelling information, and toxicological data are complete before a product can be placed on the market.

What’s Included in the Single-Variant Fragrance PIF

Every PIF created by Phoenix Safety Consultants includes all legally required elements necessary for inspections and by the Responsible Person. The format of all files meets the Article 11 requirements, including:

  • Cosmetic Product Safety Report (CPSR): Annex I-compliant document containing Part A (safety information) and Part B (expert toxicological assessment).
  • Formulation and Ingredient Data: Complete INCI composition with concentration levels, CAS and EC numbers, purity criteria, and IFRA category.
  • Safety Data Sheets (SDS): Confirmed supplier SDS documentation for all raw materials.
  • Label and Claim Review: Verified compliance for labelling, allergen declarations, and claims substantiation according to UK/EU cosmetic and consumer protection law.
  • Testing and Stability Records: Where relevant, documentation confirming the product's stability, compatibility with packaging, and microbial safety.

All records compiled for regulatory inspection and Responsible Person recordkeeping maintained a structured digital format.

Legal and Regulatory Framework

Phoenix Safety Consultants ensures each PIF for every fragrance respects the frameworks mentioned below:

  • Article 11 of Regulation (EC) No 1223/2009: Outlines the format, content, and time retention specifications for the Product Information Files.
  • UK Cosmetic Regulation 2020 (SI 2020/1466): Transposes EU provisions for compliance to legal UK jurisdiction.
  • IFRA 51st Amendment Standards: Defines safe concentration limits and banned substances for perfume compositions.
  • SCCS Notes of Guidance: Specifies parameters for toxicological assessments and safety thresholds for cosmetic ingredients.
  • ISO 22716 (Good Manufacturing Practice): Governs the PIF manufacturing documentation requirements.

Together, these references guarantee that each single-variant fragrance PIF that Phoenix Safety Consultants produces is both scientifically defensible and complete in regulations.

Deliverables

Clients get an entire documentation package that is ready for an inspection and includes:

  • Complete digital Product Information File (PIF).
  • CPSR (Parts A and B) in accordance with Annex I.
  • Raw material SDS and IFRA compliance certificates.
  • Allergen summary and documentation for label verification.
  • Assessment records for testing, GMP, and packaging.

These consolidated records can be sent straight to the UK Submit Cosmetic Portal (SCPN) or the EU Cosmetic Product Notification Portal (CPNP).

Who Needs This Service

This service is designed for:

  • Standalone perfume creators who are introducing a single scent.
  • Private label makers who need compliance documents for their clients’ scents.
  • Responsible Persons who need to make sure that the product is ready for a regulatory inspection.

A Product Information File is a legal necessity for every fragrance marketed in the UK/EU, irrespective of batch size, production volume, or sales channel.

Process and Pricing

Phoenix Safety Consultants has a structured approach for each order that ensures the utmost accuracy and legality:

  • Sending Us Product Information: INCI list, concentrations, packaging, and labels.
  • Compliance Check: Review for adherence to IFRA, SCCS, and Annex I.
  • PIF Creation: Compiling CPSR, SDS, and all relevant documents.
  • Review and Provide: Digital delivery within 3–5 business days.

Pricing: The PIF for Fragrances (Single Variant) starts at £55 and may range up to £150, depending on how complex the formulation is and the available data.

Make sure your perfume complies with all UK/EU cosmetic regulations with a professionally prepared Product Information File.

Reach out to Phoenix Safety Consultants now to get a complete, compliant, and inspection-ready PIF for your single fragrance product.

→ Request Fragrance PIF Service
→ Learn About CPSR and IFRA Compliance Support
→ Explore UK and EU Cosmetic Documentation Services

Frequently Asked Questions

What is a Cosmetic Product Safety Report (CPSR) and why do I need it?

A CPSR is a legal requirement under EU Regulation (EC) No 1223/2009. It confirms that your cosmetic product is safe for human use. Without a CPSR, your product cannot be sold legally in the EU.


Can I sell cosmetics in the EU without a Responsible Person?

No. Appointing an EU-based Responsible Person is mandatory to legally place cosmetic products on the EU market.


What happens if I don’t comply with EU cosmetic regulations?

Non-compliance can result in product withdrawal from the market, fines, or legal action. It can also damage your brand’s reputation.


What is an EU Responsible Person (RP)?

The RP is an individual or company based in the EU who acts as the main contact point for regulatory authorities. They are responsible for ensuring product compliance, safety, documentation, and CPNP notification.


What is the CPNP and what does registration involve?

The CPNP (Cosmetic Product Notification Portal) is an EU system for notifying authorities about cosmetic products. It involves submitting product details, safety assessments, and label info to comply with EU laws.


Who can act as my Responsible Person?

It can be an authorized company, consultancy, or distributor based in the EU — but they must have the expertise to handle compliance and regulatory responsibilities.